How to Write Better AI Prompts for Everyday Work
A useful prompt states the task and the information the model needs. Add constraints and output format, then review the result instead of treating it as verified fact.
What to do
- State the role or task plainly, such as: 'Draft a polite follow-up email about the delivery delay.'
- Provide relevant context, audience, and source material. Remove passwords, personal data, and confidential details before sharing.
- Set constraints such as length, tone, language, items to include, or things to avoid.
- Specify the output shape, then ask the tool to flag assumptions or missing information. Verify facts, calculations, and citations independently.
Checks and limitations
- AI output can be incomplete or incorrect even when it sounds confident; do not use it as the only check for legal, health, financial, or safety decisions.
- Use only AI services and data handling practices approved for your information.